How to Solve when Outlook PST Stops Receiving Emails?

Split Pst File - Outlook 2002 and prior versions have a default file size limitation for .pst files of 2 GB. But its later versions come with a unique UNICODE format for PST that sets its size limit to default value of 20 GB. The files are less prone to corruption as a result. But you can still face several issues when using its earlier Outlook versions. However, the best practice would be to upgrade your Outlook. If the PST has grown large, you can mange it by deleting the unwanted emails or by archiving the file. But these are not advanced ways to reduce the .pst file size. Alternatively, you can perform PST Split by using safe third-party software.

Consider a scenario when you try to send or receive an email item in Outlook. At this point, Outlook might simply refuse to perform the specific email operation without any notification or error. This behavior is typically encountered when you use standard edition of Outlook 2002.

Cause

Outlook PST files that reach 2 GB file size value are quite prone to corruption. Thus, to prevent the issue from occurring, Outlook 2002 limits this size to approximately 1.82 GB, i.e. less than 2 GB with a new feature. The above error occurs when PST reaches this size value and becomes full.

In standard edition, only email delivery stops and no warning message is generated. However, you can install Microsoft Office XP Service Pack 1 or later. After this, you will be notified against why the email delivery has stopped.

Solution

You can try these suggestions to solve the given problem:

1-You can delete the extra and unwanted email items from all Outlook folders. You should also empty the 'Deleted Items' folder

2-Compacting the .pst file can also help you to remove the wasted space

3-You can create a new .pst file and move the email items to reduce the overall size of original PST

4-There are several PST File Splitter applications that can help you in this course. Such tools provide you interactive design plus safe PST Split mechanism that can split the PST file into several smaller .pst files.

Stellar Phoenix PST File Splitter is an advanced utility that can split a large .pst file on the basis of sender's email ID or date. It is a comprehensive PST File Splitter that ensures complete safety of your data. The tool is fully-competent to split the file into various small .pst files, each usable with Outlook. It is compatible with Outlook 2007, 2003, 2002 and 2000.

How to Solve Error 'Unknown Error 0x8004060C ' in Outlook?

Outlook 2002 and prior versions limit the PST file size to 2 GB. The file, which goes beyond this limit gains fair chances of being corrupted. But Outlook 2002 includes a new feature, due to which the .pst file stops accepting email messages, much before the file could reach to 2 GB. This feature limits the .pst file size to be lesser than 2 GB in value, approximately 1.82 GB. When the .pst file is full, the Outlook will also stop receiving or sending email messages to prevent corruption. Thus, to solve the issue, you will need to compact, archive or Split PST.

To illustrate, suppose you use Outlook 2002 that is installed on Windows XP-based system. You might receive the below error message in Outlook Send/Receive dialog box:

“Task 'Microsoft Exchange Server - Receiving' reported error (0x8004060C): 'Unknown Error 0x8004060C'”

Also, when you try to add a .pst file object, such as Contact, Appointment or Task, you can receive this error message:

“The file has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (shift + del) delete them.”

These errors are specifically encountered when you are using Windows XP SP1 or later versions. Computer using earlier version simply stops accepting email messages without displaying any error.

Cause

The .pst file is full and is approximately 1.82 GB in size.

Solution

You need to reduce the overall .pst file size by using any of the below methods:

1-You can delete the unwanted email and other items from .pst file. You must empty the Deleted Items folder

2-If the issue persists, you can compact the file that can help to reduce its size

3-Alternatively, you can create a new .pst file and archive the email items to it

4-You can also use a powerful PST File Splitter that could split your .pst file into several .pst files. These software perform Split PST operation by using advanced and safe techniques.

Stellar Phoenix PST File Splitter is a powerful application designed to provide safe .pst file split. It is a safe PST File Splitter that can split the Outlook .pst file into different small .pst files, each usable with Outlook. You can split the .pst file on the basis of sender's email ID or date. It supports Outlook 2007, 2003, 2002 and 2000.

Outlook 2007 Becomes Unresponsive for a Long Time

Outlook PST file grows as you create and receive email messages. Even when you delete these items, the PST file size is not affected in same proportion. As a result, your Outlook might go slow and unresponsive while typical mail operations. There are several ways that you can use to reduce the PST file size, such as to Split PST File. You can also perform steps like archiving the file or emptying the Deleted Items folder. The further reading will describe performance issues that could specifically occur in Outlook 2007 and some methods to solve them.You might notice Outlook 2007 being unresponsive or appearing to stop responding for a considerable interval of time. When you click to read an email message, move an item or delete an email message, Outlook may pause and complete it after some time.

Cause

Some typical causes for this behavior are:

Your system doesn’t meet all the requirements for Microsoft Office 2007
You are not using Outlook with the latest service pack
There are large number of items in a folder
Outlook is interacting with an antivirus software
Your Outlook is installed with outdated or extra add-ins
Outlook PST file size is large

Solution

You should try resolving the existing issue as follows:

You need to check for the minimum system requirements for Office 2007 and complete them if any of them is not meeting
You are suggested to install and use Outlook 2007 Service Pack 1 with February 2009 cumulative update for achieving better performance results
With Outlook prior to 2007 SP1 update, 10,000 or more items in a single folder can create issues when you switch in and out of that particular folder. To solve it, you should move the items to a different folder or install the latest update for Outlook 2007.
You should disable all the interactions of Outlook with the antivirus software
You are required to remove or disable all the outdated and nonessential add-ins using the Add-in manager
For reducing the large .pst file size, you should perform steps like deleting the nonessential email items, archiving the file, compacting the file, emptying the Deleted Items folder or splitting the file.

PST file splitting can be securely performed using PST Split applications. These software undergo safe Split PST File operations and divide a single .pst file into several smaller ones, each usable with Outlook.

PST Size Management Tools

Split Pst File - Personal Folder file or .pst is the storage medium used to store MAPI (Mail Application Program Interface) objects that are created or received using Microsoft Outlook. One of its peculiar properties is that it can only be accessed by MAPI programs like Microsoft Outlook. By default, Outlook 2002 and earlier versions allow only 16,384 items in the file. The items can be message, task, and folder etc., where each folder can hold up to 16,384 items. The overall size limit of PST in Outlook 2002 and earlier versions is 2 GB. If you exceed this file size limit, odds are the file might get corrupt. Despite of using ‘Allow upgrade to large tables’ option (which is an option to increase the number of items to 65,536 items), the default size of PST remains the same. This limitation is the strong factor causing slow Outlook performance. Thus, it is recommended to Split PST. It is a process to divide a large sized PST file into several small PST files.The further reading describes various tools using which you can manage the size of PST file:

PST Archiving

Windows allows that more than one PST files can reside on the system. This means that you can define a PST as your primary store that can store all the incoming emails of Inbox and also other Outlook folders such as Contacts, Journals, Notes, Sent Items, Deleted Items and others. You can also define another PST file to serve the purpose of secondary store. It implies that you can either move items from your primary store or set certain Inbox Rules for this purpose.This explains the concept of PST archiving. To do so, follow these steps:

• Open Microsoft Outlook and select File->Data Management in its menu
• Next, you should click Add
• Choose the required file format that should be PST and click OK
• Specify the name of new PST file and click OK. You can optionally password protect the file
• To manually archive the PST, you need to drag and drop the complete folder to the root folder, which appears in the Mail Folders
• You can alternatively choose to select an individual item from the original PST and paste it to the new one
• You can also define some Inbox rules to move items to the file

pst2gb.exe tool

Also known as PST and OST crop tool, this tool is used to truncate a PST file to under 2 GB. To use the tool, you define a definite file size that is to be truncated from the file. But it is rarely recommended to use for the reason that it doesn’t keep but deletes the truncated data, hence causes data loss. Before using the tool, make sure that the hard disk contains about 2 GB of free space and file is backed up to prevent any failure. To use the tool, you need to follow these steps:

• You need to download the pst2gb.exe tool
• Next, you should create a new folder to extract the 2gb152.exe file
• Start the Pst2gb.exe program
• You should then open the affected PST file and click Create and specify the name and location of data file to be truncated. Click Save
• Specify the size of file that you want to truncate from PST
• You should check and repair the consistency errors of this new PST file using Inbox Repair Tool. You can optionally compact the repaired PST file
• However, if you find that the file is failing to open, you should try the above process again but with different file size to be truncated as used earlier.
Split PST File Tools

These are special purpose tools that are designed to Split PST File. Such software feature read-only design, safe data conduct and powerful ability to divide a large sized PST file into several small PST files, thereby reducing the overall size of PST. These Split PST utilities employ safe procedures. You can use these software to PST file of any size.

Stellar Phoenix Outlook PST Repair is an advanced Split PST application with advanced options. It is a read-only tool embedded with safe procedures. It supports Outlook 2007, 2003, 2002 and 2000. The software offers you two options to Split PST File: by date and by email ID. It is a comprehensive product that also provides options to repair a damaged PST file and recover a lost PST password. It is compatible with Windows Vista, XP, 2003, 2000 and NT.

PST Size Management Tools

Split Pst File - Personal Folder file or .pst is the storage medium used to store MAPI (Mail Application Program Interface) objects that are created or received using Microsoft Outlook. One of its peculiar properties is that it can only be accessed by MAPI programs like Microsoft Outlook. By default, Outlook 2002 and earlier versions allow only 16,384 items in the file. The items can be message, task, and folder etc., where each folder can hold up to 16,384 items. The overall size limit of PST in Outlook 2002 and earlier versions is 2 GB. If you exceed this file size limit, odds are the file might get corrupt. Despite of using ‘Allow upgrade to large tables’ option (which is an option to increase the number of items to 65,536 items), the default size of PST remains the same. This limitation is the strong factor causing slow Outlook performance. Thus, it is recommended to Split PST. It is a process to divide a large sized PST file into several small PST files.The further reading describes various tools using which you can manage the size of PST file:

PST Archiving

Windows allows that more than one PST files can reside on the system. This means that you can define a PST as your primary store that can store all the incoming emails of Inbox and also other Outlook folders such as Contacts, Journals, Notes, Sent Items, Deleted Items and others. You can also define another PST file to serve the purpose of secondary store. It implies that you can either move items from your primary store or set certain Inbox Rules for this purpose.This explains the concept of PST archiving. To do so, follow these steps:

• Open Microsoft Outlook and select File->Data Management in its menu
• Next, you should click Add
• Choose the required file format that should be PST and click OK
• Specify the name of new PST file and click OK. You can optionally password protect the file
• To manually archive the PST, you need to drag and drop the complete folder to the root folder, which appears in the Mail Folders
• You can alternatively choose to select an individual item from the original PST and paste it to the new one
• You can also define some Inbox rules to move items to the file

pst2gb.exe tool

Also known as PST and OST crop tool, this tool is used to truncate a PST file to under 2 GB. To use the tool, you define a definite file size that is to be truncated from the file. But it is rarely recommended to use for the reason that it doesn’t keep but deletes the truncated data, hence causes data loss. Before using the tool, make sure that the hard disk contains about 2 GB of free space and file is backed up to prevent any failure. To use the tool, you need to follow these steps:

• You need to download the pst2gb.exe tool
• Next, you should create a new folder to extract the 2gb152.exe file
• Start the Pst2gb.exe program
• You should then open the affected PST file and click Create and specify the name and location of data file to be truncated. Click Save
• Specify the size of file that you want to truncate from PST
• You should check and repair the consistency errors of this new PST file using Inbox Repair Tool. You can optionally compact the repaired PST file
• However, if you find that the file is failing to open, you should try the above process again but with different file size to be truncated as used earlier.
Split PST File Tools

These are special purpose tools that are designed to Split PST File. Such software feature read-only design, safe data conduct and powerful ability to divide a large sized PST file into several small PST files, thereby reducing the overall size of PST. These Split PST utilities employ safe procedures. You can use these software to PST file of any size.

Stellar Phoenix Outlook PST Repair is an advanced Split PST application with advanced options. It is a read-only tool embedded with safe procedures. It supports Outlook 2007, 2003, 2002 and 2000. The software offers you two options to Split PST File: by date and by email ID. It is a comprehensive product that also provides options to repair a damaged PST file and recover a lost PST password. It is compatible with Windows Vista, XP, 2003, 2000 and NT.

Outlook 2007 Performance Issues when Configured to Exchange Server

Microsoft Outlook 2007 supports both UNICODE and ANSI format for PST (personal folder) and OST (offline folder that resides on computer system) files. In addition, this version supports several advanced features that were missing in Outlook earlier versions. Thus to maintain these features, Outlook 2007 uses a different and new PST and OST data structure. But due to its disk writing method, you may find Outlook being slow and showing slow performance while configured to Exchange Server. This behavior is more apparent when PST grows to large size (generally 2 GB or 4 GB or larger). Thus, to resolve the issue, Split PST is one of recommended steps.

Outlook 2007 performs slowly while you perform any of the typical tasks:

Ø Access email messages

Ø Move email messages

Ø Receive emails

Ø Synchronize Outlook with Exchange Server

Cause

The new data structure introduced doesn’t allow normal data writing to hard disk. Instead of it, as the number of PST or OST items increases, the frequency of writing data to the hard drive increases simultaneously. As its result, when PST or OST grows in size, Outlook starts being slow while normal operations.

Solution

To make Outlook relatively faster in its normal operations, you should consider following these methods:

Ø The size of PST or OST is directly dependent upon the size of Exchange mailbox. So, if you reduce Exchange mailbox size, OST size will get reduced. With reduced size of OST, Outlook takes less time to synchronize and download emails. To do so, you can manually delete unimportant items from your mailbox, archive PST items in one or more files or use Mailbox Cleanup tool. Based on a specified time period, Mailbox Cleanup tool allows you to empty deleted items folder, archive PST items automatically and delete duplicate copies of mailbox items.

Ø Install update 933493 for Outlook. Using Outlook with this update installed permits to optimize the way which Outlook 2007 uses to write data to a large sized PST or OST file.

Ø One method to fix Outlook 2007 performance issue is to exclude certain items from OST file that are not necessary to be synchronized. You can accomplish it by filtering OST items and thus preventing them from being synchronized with Exchange Server. To do so, right-click the folder and click Properties->Synchronization->Filter. In this Filter dialog box, you can specify the filter criteria and items. The next time Outlook will start, it will synchronize with reduced OST size.

Ø Outlook cached Exchange mode is the powerful way to work both in online and offline mode as you can have a local copy of your mailbox on your computer. If you are using cached mode profile and Exchange mailbox size is large, the OST file will be much larger than Exchange mailbox itself. You can instead use online mode profile and overcome slow Outlook 2007 issues.

Ø Hard disk speed could be one major concern affecting Outlook 2007 performance. This behavior is more pronounced on portable computers because of slow hard disk speed.

Ø Since these issues occur due to large PST file size, you can solve it by splitting PST file into several smaller PST files. You need to perform this task manually because Outlook 2007 (or any other earlier version) doesn’t include any utility to Split PST File. Consider these methods to do this:

· Archive the PST file. Using Archive feature allows you to move PST items to a newly created PST, which is entirely dependent upon the data you specify.

· Alternatively, you can use Move to Folder feature. It permits you to move PST items to a new Outlook data file

· Use commercial Split PST utility.

About Spilt PST Utilities

These are safe applications that can be used to Spilt PST File into several smaller PST files, each usable with Microsoft Outlook. Such software empower you with basic file splitting features together with rich user interface and added options to enhance the results. Since they are designed as read-only, Split PST applications don’t perform any write operation and hence maintain data integrity.

Stellar Phoenix Outlook PST Repair is an advanced utility to Spilt PST File. It is a non-destructive tool that supports Outlook 2007, 2003, 2002 and 2000. You can split a PST file on two criteria: by date and by e-mail address. Besides splitting PST file, it can also repair a damaged PST file and recover lost PST password. It is compatible with Windows Vista, XP, 2003, 2000 and NT.

Source : http://www.split-pst-file.com/blog

Resolving Slow Performance in Outlook 2007

Microsoft Outlook 2007 is the latest version of Outlook that is available as a separate tool and also, as a part of Microsoft Office suite. Since it offers advanced functionalities, it has gained much popularity among users. But at times, you observe certain performance issues with Outlook 2007. One of the reasons responsible for this behavior is large size of PST. Outlook takes considerable time to access and load such files and hence shows slow behavior. In such situations, you should Split PST file using commercial applications.

You might experience that Outlook 2007 becomes totally unresponsive or responds after a long interval of time.

Cause

Outlook 2007 slow performance can be attributed to one of the following reasons:

• Inadequate system requirements for Microsoft Office 2007
• You are using a hard drive with insufficient write performance
• You haven’t installed the latest service pack of Outlook 2007
• Outdated or unneeded add-ins
• Antivirus software includes integration with the application
• On a Windows Vista-based computers, gadgets are being used to show Outlook data
• Integration with Microsoft Office Communicator
• PST file has not been properly closed
• Large size of PST file

Solution

To solve slow performance issues of Outlook 2007, you need to follow these methods:

• Make sure that your system completes all system requirements of Outlook 2007
• Troubleshoot hard disk performance problems
• You need to install Outlook 2007 Service Pack 1 with the February 2009 cumulative update
• Remove and all outdated and nonessential add-ins installed in Outlook
• You need to disable all integration between antivirus software and Outlook
• Try removing all the downloaded gadgets
• Disable Outlook integration with Microsoft Office Communicator
• To correctly close PST files, you are suggested to close Windows while Outlook is running
• To solve large PST issues, you require splitting it using commercial Outlook Recovery tools. These are safe applications that Split PST File. With powerful procedures and interactive interface, such software divide a PST file in a way that each of them can be individually used with MS Outlook.

Stellar Phoenix Outlook PST Repair is an unmatched Outlook Recovery solution. It splits PST files of Outlook 2007, 2003, 2002, and 2000. Using safe splitting procedures, it provides two options to Split PST File: by date and by e-mail ID. It is compatible with Windows Vista, XP, 2003, and 2000. It also provides PST repair and PST password recovery functionalities.

Source : http://www.split-pst-file.com/blog



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